- Supported four interns who needed delayed internship start dates
- Supported one intern who experienced community issues
- Supported mentors through terminating an internship and finding a new intern
- Worked with sponsor who was having trouble finding funding
- Fixed performance issue on Outreachy website server
- Updated intern feedback forms for COVID-19 policies
On May 19, Outreachy interns started their internship. There is always some rough patches in the beginning for some interns.
Three interns needed a delayed internship start date because their school terms had shifted due to COVID-19. One intern needed a delayed internship start date of five weeks because an internship they were to do in late August had been moved earlier due to COVID-19.
One intern had a particularly rough start to their internship. Communication from coordinators and mentors was lacking about changes to who was mentoring them and what project they were working on. The intern also needed extra support because they were new to the programming language the project was written in. Their mentor was unable to provide that support due to mentoring five other interns, so a co-mentor was found.
Another intern had trouble with their time commitments. The intern missed the first internship meeting. The second meeting they showed delayed responses in the community chat. There were other communication issues as well, such as not reading materials mentors had sent. Then they did not communicate with mentors for a week.
Several attempts were made (both by mentors and coordinators) to contact the intern. After waiting another week for a response, their internship was terminated. We were able to on-board a new applicant to take over the internship project.
Sage Sharp also ran internship chats with the other Outreachy organizer, Anna e so. Sage has been transferring knowledge about how to run the chats to Anna.
Finances / Sponsorship
We worked to provide the 2020 budget estimate to the Outreachy Project Leadership Committee (PLC). The PLC is discussing contractor staff hours and the potential of hiring staff.
We worked to provide a presentation to a sponsor. The sponsor was having trouble finding internal funding for the sponsorship level they committed to in February. The presentation included personal stories from Outreachy interns who were hired by the sponsor, and statistics about the program. We have been connected to new sponsor contacts who may be able to find funds for their sponsorship.
During the Outreachy intern announcement, the website was experiencing high load times. The website would time out with a Dokku error.
It turned out that the Django web server (Green Unicorn) was set up to run in single threaded mode. We switched gunicorn over to run two threads per CPU, and upgraded the server to have eight CPUS. We posted a post-incident report on Twitter explaining the issue.
There was some development work done to support our temporary COVID-19 time commitment policies. We modified the internship feedback forms to include an optional field where interns could specify whether they had been impacted by COVID-19. That way organizers could apply a more lenient time policy to the internship.